The COVID-19 pandemic and ensuing lockdown has impacted many businesses and the worst hit have been the startups struggling to keep operations running. Around 70% startups have been impacted by the pandemic, according to a recent survey. Additionally, 68% startups are cutting down their operational and administrative expenses.
The pandemic got the startups to rethink their strategies both from a business and employee management perspective. Eight months into the pandemic, the startup ecosystem is beginning to get back on its feet, showing strong signs of recovery. RazorpayX, the neo-banking arm of Razorpay used ground-level data to analyse and uncover insights about the impact of COVID-19 on several aspects of Payroll in the startup ecosystem. Payroll is a company’s biggest line item, its single biggest expense; these insights are developed based on salaries and reimbursements made by startups on RazorpayX Payroll platform (Opfin) between April and November 2020.
Impact of COVID on Employee Salaries:
As companies try to ensure their survival by cutting costs, many startups resorted to slashing salaries and laying off staff. In April, 24% of the employees saw salary cuts. However, starting September, the impact of the pandemic has been easing out in parts and startups have been finding ways to revive their situation and improve their cash flows. In November, only 14% of employees were affected by salary cuts.
Impact of COVID on Hiring:
Young job seekers have been disproportionately affected – entry level jobs declined by 30-40% in the first four months of the lockdown. However, starting August, there’s been a slow but steady growth of 5% in startups hiring for entry-level roles, giving hope that young job seekers will gain a foothold in the COVID market, and not struggle much to find work.
Hiring for senior roles remained unaffected, 15% spike in hiring for senior roles between April and November.
Contractual hiring has made a big comeback during COVID. Startups are hiring professionals on a temporary or project basis to conserve cash and some may refrain from hiring full-time employees in the next 6-12 months. Demand for freelancers and contractors has increased by 114% from April to November.
Impact of COVID on Bonuses:
Expecting a decline in profits due to the pandemic, startups have been taking a number of measures to conserve cash, including deferring bonuses and additional benefits to employees. So far in this financial year, only 59% startups paid out employee bonuses between April and November.
Impact of COVID on Reimbursements:
With work-from-home being the norm, employees’ out-of-office expenses significantly reduced in startups. Reimbursements saw a decline of 27% in the first three months (April – June) of the lockdown and saw 55% spike between July and November as companies started to provide reimbursements (furniture, broadband connectivity, etc.) for a comfortable remote working setup
During the first few months of COVID-19 era, Travel and Hotel reimbursements declined by 90% and 74%, respectively and Food and Fuel saw a decline of 83% and 60%, respectively as startups were able to avoid expenses on travel, hospitality and in-house cafeteria facilities. The expenses saved in these reimbursements helped startups extend their cash runway by a few months
However, Internet and Telephone reimbursements have seen an increase in the last few months of lockdown as startups continue to strive making remote working easier for employees by providing better internet connectivity and reimbursing telephone bills
Automated Payroll can become a relief for the HR teams
HR Teams have taken centre-stage in post-COVID world, from executing layoffs in a forced work-from-home situation to managing salaries across distributed workforces, the HR teams across industries are having to come up with innovative solutions for this unprecedented situation. An automated payroll management system has the scope to help these startups build transparency and track employee salaries.
Startups need a better way to be compliant
Startups are looking at focusing on things that help them sustain and grow their business and not get stuck in the complicated web of ever-changing guidelines. Particularly, in times like now where compliance guidelines are changing, a payroll system that can incorporate these changes as and when they happen relieves the founders of this non-value added process.
Payroll Automation will help Reduce Time & Human Error
57% of Indian Businesses still rely on paper or excel sheets for payroll management and processing, increasing the probability of human error and scope for tax penalties. Rectifying these may cost significant work hours. Automated payroll solutions have inbuilt compliance to enable auto tax calculations and adds value by providing consistent, accurate, error-free financial reports.
Plan for the Future – Better Expense Management
Payroll management solutions provide a forecast feature. This is beneficial more now in these unprecedented times than ever, helping startups plan staff costs and other relevant expenses. It also helps them get a good picture of how much revenue the startup should be making in order to accommodate all the expenses and still operate profitably.
Shashank Kumar, CTO and Co-founder, Razorpay, “The startup ecosystem went through severe levels of uncertainty due to the current times. But they’ve been doing their best to rethink strategies, up their business growth, conserve cash and sustain trust among employees. While the start of this COVID era saw significant deductions in employee salaries; it’s great to see startups show strong signs of recovery with reduced salary cuts towards November. The last 8+ months have been tough, but with the situation starting to ease out in parts across sectors, I’m certain that the startup community will gear up to their pre-COVID levels very soon.”
He added, “Payroll is a fragmented market with no clear solution. If you see, there are 57% of Businesses in India who still rely on paper or excel sheets for payroll management and processing. This has led to multifold errors and is a tedious process for the finance and payroll teams in any organization; and this is exactly what we are working towards changing through the RazorpayX Payroll product suite. With an intelligent technology solution, we are fast-tracking a few years by making the entire payroll process simple, easy and efficient for businesses.”
RazorpayX Payroll, also known as Opfin (a recent acquisition by Razorpay) is a payroll management software that completely automates your payroll process so organisations need not worry about making timely payments to employees. An ideal solution for SMEs, Opfin is built to focus on delivering a seamless, end-to-end payroll processing experience. Combining the functionality of payroll software with that of outsourcing services, Opfin not only does payroll calculations, but also executes payroll. Executing payroll refers to the disbursal of salaries to the employees and the payment of statutory dues like PF, PT, ESI, and TDS.
To download the Impact of COVID-19 on Payroll for Startups in pdf, please click here.